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Top 6 FREE Event Run of Show Template Google Sheets [2024]

Event planning includes a lot of moving pieces!

Google Sheets offers best-in-class tools to launch and organize events. You can use it for both online and offline event management.

Users can plan event sequences and ensure everything happens as smoothly as possible.

This is a complete guide about best FREE Run of Show Template Google Sheets. Let us discuss the best show flow spreadsheet templates in 2024.

But wait a minute!

Before we jump into the discussion, let’s first understand the basic idea behind the run of show templates.

What is a Run of Show?

A Run of Show includes all the details about hosting an event. It refers to the item-by-item sequence of actions during the show.

The one-page document is identified by various names such as cue sheet or show flow.

Event planners use it to convey the structure of the show to everyone in the production team. It is a proven technique that improves coordination and ensures the success of both in-person and online events.

Benefits of using Run of Show Template

The run-of-show template gives a quick overview of the event schedule and ensures everything goes as planned.

You can add or remove specific segments from your event by knowing if everything is on track or falling behind. Simply put, the run-of-show template helps you start and end the event on time.

Here are a few of the benefits of using the Run of Show Google Sheets template:

  • Organization – The run-of-show document aligns the production team on a down-to-the-minute plan for the event. It reduces the stress of being unprepared for the event and boosts your confidence. Everyone from the team will know exactly what to do and when.
  • Risk Management – By practicing the event using a run-of-show template, organizers will identify the segments that must be removed and included for the show’s success. It also gives them an idea about the proper sequencing of the show.
  • Higher Success Rate – A successful event leads to a happy audience that gets connected with your brand. You must engage the audience and focus on tiny details that will either bring them closer or take away from your brand. The Run of Show template helps event organizers stay on top of audience requirements.
  • Flexibility – Often, event organizers have to make little adjustments to their event schedule based on current scenarios. A run-of-show document is helpful while making small changes, such as adding or removing a specific segment, to ensure the event’s success.
  • Productivity – The template eliminates ongoing and future errors from the event. It also saves tons of time for the production team. With everything in place, the production team and event organizers will be more confident to bring positive outcomes from the event.

The Run of Show template is worth trying if you plan an event.

It will increase your chances to succeed and connect with the audience through the event.

Why is Run of Show Templates created using Google Sheets a must-try?

Google Sheets is an online spreadsheet program. It is famous for offering a range of powerful tools and functions for advanced data organization and analysis.

Let us discuss the benefits of Google Sheets for creating a Run of Show template.

  • Ease of Use – Google Sheets boast a user-friendly interface allowing access to powerful tools from the main menu. Beginners may hardly take a few hours to learn this program and create a template.
  • Affordable – It is totally free to use spreadsheet software. You can access all the tools and functions without any limitations. All you need is a free Google account to create a spreadsheet.
  • Collaboration – Real-time collaboration tool makes Google Sheets standout amongst the competitors. You can share it with unlimited users and assign specific roles to each. All user edits are recorded and can be accessed through the Version History tool.
  • Customization – All of the show flow templates discussed in the following section of this article are customizable as per the user’s preference. You can add your company logo, change the font style, adjust colors, and more.

Besides, Google spreadsheets can be accessed through any device, including smartphones, tablets, and laptops.

Particularly for online events, Google Sheets is the best choice.

Top 6 FREE Run of Show Template Google Sheets Template of 2024

In this section, we have come up with the list of top Run of Show spreadsheet templates for you.

There are a handful of show flow templates available on the internet. And not every one of them may be the right fit for you. So, our team has tested and tried almost all of the templates to discover the best ones that fit most of the event planner’s requirements.

Now, without any further ado, let’s get started.

1. Run of Show Spreadsheet Template by SoftwareAccountant

Run of Show Template Google Sheets

Click Here To Use This Template!

This template is pretty straightforward to use and focuses on beginners. You can use it for offline and online events.

It is professionally designed and includes all of the standard columns as required by the Run of Show template. You can download the template for free and customize it as per your preference.

Make sure to add your logo and event details at the top of the template.

There are two sheets in the template:

  • Event – Here, you need to enter the event details such as name, date, type, organizer, venue, links, etc. You can also enter information on the floor, parking, loading desk, and more.
  • Run of Show – This is the main sheet where you will put the sequence for your event. You need to start by entering the time, duration, activity, presenter, visuals, audio, and notes.

The template doesn’t include any formulas or sample information; you can download it and start adding the information right away.

2. Run of Show Template by Stagetimer

Click Here To Use This Template!

You can use this template in both Google Sheets and Microsoft Excel.

It includes only one sheet where you can enter the event details and show flow.

Start by adding the stage manager’s name and contact details at the top. You can enter the event name and date in the top-rightmost corner of the template.

The massive template for organizing show flow is divided into several columns to let you enter the start time, duration, end time, activity description, cue details, graphics on screen, and music.

You can also add notes for each activity in the last column.

The template is available for free. You can customize it per your preference by changing the font and colors and adding more columns to include additional show details.

3. Run of Show Template by One Way EP

Click Here To Use This Template!

This comprehensive template offers a streamlined roadmap for event organizers.

It is designed to save your time and avoid chaos through seamless coordination between production teams. You can download this template for free.

The sheet named Sample Event with reference data gives you an excellent kickstart. There are five more essential sheets in the template as follows:

  • General Session – It is the main sheet where you can create the event’s sequence or order of actions. You need to enter the start time, duration, activity description, cue, presenter name, visuals, audio, and lighting information.
  • Cue Sheet – This sheet also creates a show flow, specifically for online events. You can enter the activity number, start time, activity, screen, audio, webcast, and notes.
  • Client Contact Sheet – Here, you can keep track of hosts, clients, and other details related to your venue.
  • Hotel & On-site Crew List – It can record your crew members’ staycation details.

The template is easy to use and designed for both beginners and advanced users.

Make sure to customize it by adding your brand logo and company details before sharing it with others.

4. Show Flow Template by We & Goliath’s

Click Here To Use This Template!

It is an impressive template with clear instructions on how to get started.

You can use the template for hosting both virtual and hybrid events. It includes a sheet with sample data for your reference.

The main show flow sheet for both online and hybrid events is divided into two sections. The first one at the top lets you mention the event details, whereas the second one includes a massive table to sequence the event activities.

The table comes with various columns to let you enter the ID, name, start time, end time, duration, activity description, presenter, frames and visuals per screen, etc.

You will find two main sheets in the template:

  • Virtual Run of Show Template
  • Hybrid Run of Show Template

Their purpose is pretty evident from their name itself. Both of them are almost similar, except the Hybrid Run of Show Template lets you enter additional details such as venue, on-site client contact, local time, etc.

The template also uses formulas in a few columns; please avoid editing them.

5. Event Run Sheet Template by Enhancentertainment

Click Here To Use This Template!

This can be the best fit if you are looking for a basic Show Flow spreadsheet template.

The primary goal behind this template is to create a centralized document holding all the contacts and event details.

Moreover, the template design is focused on beginners just starting with event management. It can be printed and used offline for on-site event coordination.

There are two main sheets in this template:

  • Contacts & Details – This sheet stores the event details along with the contact information of the key event organizers. It also allows you to record venue details and guest presenters or speakers.
  • Runsheet – This is the main sheet where you plan and mention activities that will take place during the event. The huge table is divided into several columns for recording the start time, location, activity, responsible team, and additional instructions.

It is pretty straightforward. You can download the template and start entering event information and planning activities.

6. Run of Show Template by SpotMe

Click Here To Use This Template!

Last but not least! This template by SpotMe is all you need for hosting in-person, virtual, or hybrid events.

The first sheet, named Info & Instructions, acts as a guide for beginners.

There are three more sheets depending upon event type:

  • Virtual Event ROS Template
  • Hybrid Event ROS Template
  • In-Person Event ROS Template

You can select any one of them depending upon your choice.

Additionally, it includes a sample sheet with example data for your reference. Make sure to explore that sheet and understand the workings of this template.

Each Run of Show sheet listed above includes two separate sections for entering the event details and activities that need to be executed.

The table lets you record activity with details such as start time, end time, duration, presenter, scene, content type, polls, and notes. At the end of the table, you can also mark the preparation status as done or pending using a dropdown.

FAQs – Run of Show Spreadsheet Template

Q. Can I create a Run of Show template using Google Sheets?

Yes, of course. Google Sheets boasts easy-to-use tools and functions to let users create professional-looking templates.

If you are super new to Google Sheets, we suggest downloading one of the above free to download Run of Show Spreadsheet Templates. You can customize them as per your needs.

Q. What should a Run of Show template include?

The best run-of-show template allows you to organize event activities like a pro. It should include the following elements to crack the success code:

  • Start and End Time
  • Activity Name and Description
  • Cue
  • Presenter Name
  • Videos and Images for Each Activity
  • Additional Instructions for the Production Team

The run-of-show template’s elements depend upon the event you are hosting. It can be an in-person, virtual, or hybrid event.

Q. What is the difference between the Run of Show and Event Script?

A run of show is a document with clear instructions for everyone from event planners to individual production team members.

On the other hand, scripts are created for presenters and speakers.