Excel is an excellent tool for organizing data and keeping track of tasks, deadlines, and important information that needs an upgrade. It boasts robust tools for both personal and professional data management.
It can become an impressive address book where you can store contact details such as emails, phone numbers, and physical addresses.
Excel is a reliable tool that can be accessed from both desktop and mobile devices. In a few seconds, you can easily search for the contact details of the desired person.
This is a quick guide about the top 6 FREE Excel Address Book templates of 2024.
Why is an Address Book created using Excel a must-try?
Excel allows users to store contact information in an extremely organized way. It is the top spreadsheet application of 2024.
Here are a few of the benefits of using Excel to maintain an Address Book:
- User-friendly – Excel boasts an intuitive interface that makes it easy for users to set up and manage an address book without any prior knowledge of it. Features like filters, simple data entry, sorting, etc., can make it easy to use and update the Address book.
- Accessibility – You can access an Excel Address book from any corner of the world as long as you have an active internet connection. It works smoothly on both mobile and desktop devices.
- Secure Data Storage – Excel files can be password-protected to ensure that your contact information remains secure. You can also control access permissions, making it ideal for sorting sensitive or private contact details.
- Extensive Customization – Excel allows you to create a completely customized address book with as many fields as you need. You can add details such as names, phone numbers, emails, addresses, and notes. You can also add formulas, use colors, and format the cells to make them more attractive.
Apart from these, Excel offers a powerful filter tool that allows users to easily filter contacts by their names, phone numbers, areas, states, etc.
You can quickly create an address book and put further effort into amplifying its functionalities using built-in tools and formulas.
Top 6 FREE Address Book Templates of 2024
Whether you are looking for a simple template to store the contact details of your family members or an advanced one to organize hundreds of contacts, we have got you covered.
There are many templates available online, so we decided to compile the best ones.
Now, without further ado, let’s discuss our top picks in detail.
1. Address Book Template by SoftwareAccountant
Click Here To Use The Template
This is a comprehensive address book template created by SoftwareAccountant. It comes with an attractive layout. You can download it for free and customize it to fit your needs without any limitations.
Note that it works smoothly on both desktop and mobile devices.
The template uses formulas to help you quickly find contact details by names, locations, and more. Be careful and avoid editing any locked cells in this template.
There are three spreadsheets:
- Contact List – This is where you store all your contact details, such as names, emails, phone numbers, cities, states, countries, and mailing addresses. It is optimized for both desktop and mobile devices. Make sure to enter accurate information in every column, as it acts as the main database for the other sheets.
- Sorted Contact List – This sheet automatically organizes all the contacts from the Contact List sheet, giving you a quick overview of your address book. It updates itself using a formula in cell “A2,” so avoid editing or deleting this formula.
- Search List – This last sheet helps you search for contacts using their names, locations, and more. At the top, there are fields where you can define the search criteria, like name or city. The main table will automatically update with the results. The cell “B8” contains an essential formula for searching the contact details, so do not modify it, or the search function may break.
You don’t need any prior experience to use this template. Just start by adding the contact details in the Contact List worksheet, then use the remaining spreadsheets to filter or search for a person’s contact details quickly.
It includes sample data for your reference. You only need to clear the data from the Contact List spreadsheet. It will make the data from the other two spreadsheets disappear.
2. Address Book Template by Smartsheet
Click Here To Use The Template
This Address Book template by Smartsheet is a valuable tool for organizing all your contact details in one place.
It helps you save important information like names, phone numbers, emails, and addresses in an easy-to-read format.
You can keep track of the contact details of friends, family, colleagues, or clients. The template is simple to use, with a straightforward layout that makes it easy to enter, update, or search for any contact.
It is a customizable template in which you can add extra columns to include information such as birthdays, notes, or more, as per your choice.
3. Company Contact List By TemplateLab
Click Here To Use The Template
This Company Contact List template helps businesses organize important information about the company, including details about clients and partners. It provides a structured format for entering details such as client company name, contact name, title, phone number, email address, etc.
This template is user-friendly and helps you organize contacts efficiently, making it easy to find and update details as needed.
This is a FREE-to-download template, and you can customize it to your needs. The template is straightforward and can be used by anyone, even if they have no advanced Excel skills.
4. Contact List Template by Etsy (Paid)
Click Here To Use The Template
The Contact List template on Etsy is a simple Excel tool for keeping track of addresses. It’s perfect for organizing information such as home addresses, email addresses, and phone numbers.
The template includes easy-to-fill columns where you can input details like the name of the person or organization, category, address, and any additional important notes.
This template is pretty straightforward. It can be used by people who are not very familiar with Excel.
Download and customize the template to suit your needs, whether for personal use or managing business contacts.
It helps you stay organized and ensures that all your essential address information is in one place.
Note that you need to purchase this template for $4.39.
5. Address Book Template by Spreadsheetpoint
Click Here To Use The Template
If you are not impressed by the complex design of the previously discussed Address Book templates, here is something simple for you. This template by Spreadsheetpoint comes with a sleek design.
You can use it to store important contact details without any prior knowledge of Excel.
Spreadsheepoint has taken enough care to make this template mobile-friendly.
There are three main spreadsheets in this template:
- Contact List – In this spreadsheet, you need to enter the details in a predefined format. It allows you to record contact details such as names, phone numbers, email addresses, and physical addresses. Note that it doesn’t use formulas so that you can edit and delete any data from the sheet as per your requirements.
- Sorted Contact List – This spreadsheet sorts your contacts by name in ascending order using the built-in SORT function in Excel. It uses the data from the Contact List spreadsheet. It is a locked spreadsheet, and you should strictly avoid editing any of the cells of this spreadsheet.
- Search List – This is the last spreadsheet in the template that boasts search functionality. You can search the contacts using their names and email addresses. Note that this search functionality is case-sensitive. Make sure to enter the keyword in the proper case. Also, cell A4 contains a crucial formula for searching contacts using their name and email addresses. Make sure to avoid editing or deleting the contents of that particular cell.
This Address Book template by Spreadsheetpoint offers a seamless experience on both mobile and desktop. Feel free to add more columns if you wish to add additional details for your contacts.
However, note that you are supposed to add additional columns only in the Contact List spreadsheet. Once you have done this, you can adjust the formulas in the rest of the spreadsheet by replacing the existing table range with the new one.
If something goes wrong while editing the formula, simply press “CTRL + Z” on your keyboard to undo the recent changes.
6. Simple Mailing List Template by Labelmaker
Click Here To Use The Template
This is our final pick on this list. It is a simple template that collects contact details for purposes like mail merge.
This template includes a very simple table with minimal formatting. It allows you to add your first and last name, email, physical address, city, state, etc.
This template contains two spreadsheets. The first sheet, “Template,” is the main sheet where you can store the contact details. The second one is for reference only and holds example contacts.
To find a person’s contact details, you can use Excel’s built-in sorting and filtering tools.
Here are the steps to find a person’s contact details in this spreadsheet.
- Click on any cell of the table
- Hover to the main menu and go to the “Data” tab
- Click on the “Filter” icon in the “Sort & Filter” group
- A filter icon will appear across the header row of the table
- Click on the filter icon of any column
- A list of sorting and filtering options will appear as shown below
- Search for the desired keyword in the search bar
- Make sure you tick the box before the desired name if there are multiple entries
- Click the “OK” button once done
Your contacts list will be instantly filtered.
The minimal design of the template helps you seamlessly organize contacts on the go.
FAQs
Q. Does Excel have an Address Book template?
Yes, there are a few built-in Address Book templates in Excel.
Here is how to access them,
- Launch the Excel application on your desktop
- Go to the “File” tab in the top left corner
- Click on “New”
- In the search bar at the top, type “Address Book” or “Contact List” as shown below
- Press the “Enter” button
- Excel will display a variety of address book templates
- Click on any of the templates, and a preview window will appear on your screen
- Now, click on “Create” to use the template
You can now enter your contact details and customize the template to suit your needs.
Q. Can I use Excel to manage a mailing list?
Yes, you can use Excel to manage a mailing list.
As discussed earlier, you can download a simple Mailing List template by Labelmaker for free. It helps you create a detailed list of contacts, including their names, phone numbers, and email addresses. Further, you can use Excel’s built-in tools and functions to format your mailing list and remove duplicates.
The good news is you can send bulk emails directly from Excel with a few simple clicks.
Q. How can I share my Excel Address Book with others?
Sharing an Address Book created using Excel is a piece of cake. Refer to the following steps,
- Open the desired Excel Address Book
- Go to the upper-rightmost corner of the screen
- Click on the “Share” dropdown
- Choose the “Share” option from the popup
- Add the name, group, or email ID of the recipient in the respective fields as shown below
- You can add a message in the body of the email using the “Add a message” box, as shown below
- Click the “Send” button once done
Conclusion
Excel is the top tool for improving productivity by effectively managing day-to-day tasks.
It boasts a range of easy-to-use tools and functions for beginners.
The list of Address Book templates discussed above is designed to save time and improve efficiency. All of them are free to download and can be customized to meet your needs without any limitations.
Make sure to refer to our blog section for more tips and tricks on how to use Microsoft Excel and Google Sheets like a pro.