Excel is a perfect tool to manage expenses and plan a trip.
Spreadsheet applications include powerful tools to help you schedule flights, book cars, compile essential things to carry, prepare a list of popular restaurants, plan activities to do at the destination, etc.
They also enable users to ensure all of the above things fit into their timeline and budget.
In this article, let us discuss the top 5 Excel Travel Itinerary Template of 2024. They help you with a multitude of things, such as organizing activities, keeping track of flight bookings, and calculating expenses to make the most out of your business trip or vacation.
Using these templates will save you money while ensuring you won’t be lost stressing over the accommodations and car rentals.
But before we jump into the actual list of templates, are you wondering why Excel is the best spreadsheet program to plan a trip?
What is an Itinerary Excel Template?
They are designed for both business trips and personal vacations. Such templates are also helpful for travelers planning across-state or international trips.
An Excel Itinerary template comes with built-in features to plan and organize a trip. It uses various functions and tools to help users with their flight and hotel bookings to plan activities. It acts as your personal travel agent that stays on your laptop or mobile with a complete outline of the trip.
Here are a few of the benefits of using an Itinerary Template:
- Quick Access to Necessary Details – During your trip, you may forget to book your next flight or accommodation. Without a perfect tool, it becomes really stressful. But with an itinerary template, you can quickly check what’s next—whether it’s your flight, hotel, car rental, or anything else.
- Save Money – Booking hotels and flights in advance saves a lot of money for you. The template lets you plan your budget and see how much you’ll need for the trip. This helps you choose restaurants and car rentals that fit your budget so you don’t run out of money during your trip.
- Prioritize Activities – There might be many places to explore at your destination, and without proper planning, you could miss out on must-see spots. The itinerary template helps you list all those places and prioritize them based on what interests you most.
- Plan Things to Carry – Packing for a trip can be stressful because there are so many things to remember. An itinerary template helps you stay organized so you don’t get frustrated when you can’t find something you need in your travel bag.
- Save Time – A well-planned trip can give you extra time to explore activities you didn’t know about at your destination. You can enjoy them without stress and handle any last-minute changes more quickly.
Itinerary templates in Excel can be highly customized as per the user’s preference. It follows an easy-to-use format that can be read and understood by new Excel users as well.
Why are Itinerary Templates created using Excel a must-try?
There are various benefits of using an Excel workbook for travel planning. It is a perfect tool to manage your itinerary.
Everyone knows planning an inter-state or abroad trip includes various things, from scheduling flights to things to bring. But don’t worry because everything can be organized in one place using Excel.
Excel has the following benefits for travel planning:
- Accessibility – Excel files can be easily accessed and edited across laptops, desktops, and smartphones. If saved on cloud storage like OneDrive, users can access them from anywhere with an active internet connection. Moreover, using an Excel Itinerary template, you can always keep a check on your plans and make necessary updates.
- Customizability – Spreadsheet programs like Excel provide extensive customization capabilities. Users can design their own itinerary template and customize it to meet specific business needs. They can quickly add and edit the information along with the adjustments in the formatting. Additionally, built-in tools and functions help users add desired functionality without much effort.
- Short Learning Curve – Anyone can learn to add and edit data in Excel within a couple of hours. It comes with a short learning curve for basic users. All of the essential functions and tools are accessible right from the main menu of the program. There are plenty of resources online sharing knowledge and you can also join communities to discuss various doubts about Excel.
Apart from these, there are many more benefits of using Excel to plan and manage both office and personal trips. It is an easy-to-use program offering an extensive range of tools.
Top 5 FREE Excel Travel Itinerary Templates of 2024
There are tens of Travel Itinerary templates available online to help users manage their upcoming family vacation or business trip. We understand that you cannot try each one of them to find the perfect fit, so we have done the heavy lifting for you.
Here are the top picks for you. Make sure to explore all of them until you find the perfect fit for your needs.
1. Travel Itinerary Template By SoftwareAccountant
Click Here To Use This Template!
This itinerary template is created by Experts at SoftwareAccountant for all types of travel planning, including office trips and personal and family vacations.
The template is pretty straightforward. You can download it for free and start customizing it right away.
There are three different sheets in this template:
- Planner: This worksheet helps you keep track of all your travel details, like flights, hotels, and rental cars. To know the trip duration, you only need to enter the start and end dates of your trip at the top. You can add information about your flights, such as the airline, confirmation number, departure time and location, and gate number. The worksheet has different tables for recording different details for easy reference.
- Packing List: It aims to make sure that you pack everything from extra clothes to essential medications before you leave. Make sure to check the weather at your destination to pack appropriate clothes. The list includes sections for documents and entertainment items, especially useful if you’re traveling with family or friends. Use checkboxes to mark items as packed and have separate tables for each traveler to ensure everyone has what they need.
- Activities: This sheet helps you plan what you’ll do each day of your trip. List your activities, attractions, and events by day so you can allocate time for everything you want to do. It also includes space to list restaurants to try, ensuring you get to enjoy the best local food.
So, this is all you need for your travel planning. Make sure to avoid editing the cells holding formulas; otherwise, automated features of the template won’t work as expected.
2. Business Travel Itinerary Template by GooDocs
Click Here To Use This Template!
This Travel Itinerary template is by a veteran at GooDocs. It focuses on helping business users plan and organize their trips.
The template includes different sections for all essential travel details, like flights, car rentals, and accommodations. You can input your travel start and end dates, and the template will automatically calculate the trip duration.
It also provides space to list important flight information, such as airline details along with the departure times.
Note that the workbook is divided into tables, making it easy to keep track of your schedule and activities. It is specially for managing business trips by providing all the necessary details in one place.
You can even add extra tables to accommodate more information about your travel as per your business requirements.
3. Travel Itinerary Spreadsheet by JohnnyAfrica
Click Here To Use This Template!
This is a highly detailed travel planner for all types of trips.
The template uses different worksheets to manage your things like flights and activities.
Additionally, a master spreadsheet where you can have a quick look at your travel summary is an excellent idea you would love. It contains example information for your reference. You just need to delete it and start typing your travel details.
There are four spreadsheets in this template:
- Itinerary Summary – This is the main worksheet that records all the trip details. You can enter transportation, lodging, and activity details along with their costs. The spreadsheet then automatically displays your spending for each day at the far right end of the table. You need to start by selecting the first day of your trip, then list down your transportation details and the activities for that particular day.
- Flight Details – As from the name itself, this sheet helps you keep track of the flight tickets and plan your budget. It allows you to enter the flight number, name, arrival time, duration, and other crucial data once the tickets are confirmed. Additionally, it automatically calculates the total amount spent on your flight tickets.
- Lodging Details – This tab lists hotels, their pricing, and booking status. Make sure to add the check-in and check-out dates; the spreadsheet then calculates the days you will spend at that particular hotel.
- Car Rental Details – In this worksheet, you can enter the local transportation details. The car rentals need to be appropriately planned to save both time and money. You can add the pickup location, pickup date, drop-off date, and car details.
This simple-to-use spreadsheet template comes with a beautiful design.
At the bottom of the Summary tab, you will find the images of various hotels that the author booked during his travel. You can replace it with your own or delete it entirely without any worry.
4. Vacation Itinerary Template By Smartsheet
Click Here To Use This Template!
This Vacation Itinerary template by Smartsheet can be used for planning each day of your vacation. You can plan your three-day quick trip, five-day getaway, or a more extended holiday with this comprehensive template.
Each sheet allows you to keep track of your transportation, lodging, things to do, and restaurant reservations in detail.
It also has a tab called “Vacation-Itinerary contacts” to save important contact information such as phone numbers and addresses. You can also add contacts for hotels, tour guides, emergency services, and other essential local services.
This template is easily customizable, and you can add more worksheets if you are planning a trip for more than three days.
5. Basic Family Travel Itinerary by TheGooDocs
Click Here To Use This Template!
Are you planning a family trip?
This template is a perfect fit for you. It contains only one worksheet, which is also pretty straightforward.
It contains three main tables for planning accommodation, transportation, and packing.
You can add the trip details in the table at the top and also include the names of all the travelers.
Don’t forget to add the emergency contact details to the table at the bottom. You can further customize it and add the necessary information as per your preference. It is a printable template, so you can print it and ask your kids to keep it with them for their safety.
To Summarize: Excel Itinerary Template
Traveling is fun but comes with its challenges. You should be well prepared to avoid any potential interruption which may spoil your happy journey.
That being said,
Whether you’re going on a business trip or a family vacation, the templates discussed above offer you a structured way to manage everything from flight and accommodation booking to activities and packing lists.
So, what are you waiting for? Download one of the best itinerary templates and start planning how you can stay within the budget and ensure a stress-free travel experience.
Feel free to comment below if we are missing any fantastic templates worth adding to this list. Also, if you are stuck somewhere or having any particular issue while using the templates discussed in this article, please let us know.
Also, don’t forget to explore our blog section for more tips and tricks to use Excel and Google Sheets like a pro.