Excel is an ultimate tool to keep track of daily activities and boost productivity. You can easily plan a schedule, manage projects, create roadmaps, and more. It can also be used to keep an eye on the working hours of your employees.
This is a quick guide where we will discuss the top 8 free Excel Timesheet templates.
We have included weekly, bi-weekly, and monthly templates in random order, so make sure to read the article till the end.
Excel timesheet templates are excellent because all you need to do is log hours, and the rest, such as calculating total hours and the amount to be paid, is done automatically.
Why are Timesheet Templates created in Excel a must-try?
Excel boasts numerous benefits for organizing and analyzing datasets. It offers a wide range of spreadsheet tools and functions.
The main goal is to let users manage datasets in tabular form.
Let us discuss a few benefits of using the Excel Timesheet Template:
- Ease of Use: The program boasts an easy-to-use and intuitive interface. Even beginners can learn to add and edit information in Excel within a few minutes. Moreover, all of the essential tools and functions are accessible right from the main menu of the program.
- Built-in Functions: Excel has over 400+ built-in functions, which can be used to perform various calculations and summarize your timesheet data. From adding hours to automatically calculating payments, Excel does it all with the help of prebuilt functions.
- Robust Reporting: There are tens of graphs and charts available in Excel. Many users have shared the steps to create a professional-looking dashboard on the internet. You can easily prepare a summary of total hours, amount paid, approved vacations, and more.
- Extensive Customization: Every Excel template can be customized to make it more personal or enhance its functionality. You can change the formatting, add your brand logo, include advanced features, and much more. Features like Conditional Formatting let users dynamically update the formatting of the given cells.
- Integration: Excel is part of the Microsoft Suite of apps. You can easily integrate it with other Microsoft applications like Word and PowerPoint. It can also be integrated with a wide range of third-party services to enhance functionality and automate various manual tasks.
You can easily share Excel files with unlimited users. The program also allows owners to assign specific roles to each user. Depending upon their role, users can either view or edit the document.
Overall, Excel is an ideal choice for business owners who want to streamline internal processes and track employee working hours.
8 Best FREE Excel Timesheet Template of 2024
There are tens of Excel time tracker templates available online. But not all of them are useful. A few fail to offer basic automation functionalities that convert hours of work into a few minutes.
So, to make your life easier, we have compiled a list of best-in-class Excel Timesheet templates. Note that we have tried and tested all of them. They are useful for almost everyone, from independent service providers to small and medium-sized businesses.
1. Timesheet Template by SoftwareAccountant
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Let’s start with this detailed weekly timesheet designed by experts at SoftwareAccountant.
It comes with a professional-looking design and lots of automation to count the exact number of work hours completed by each employee of your organization. It is free to download, and you can customize the template without any limitations.
There are two main sections in this template, as discussed below:
- The first section allows you to enter the employee details. You can fill in information like the employee’s name, ID, department, and manager, along with the projects assigned to them. The template automatically calculates the total hours worked and total payable amount using Excel’s built-in formulas.
- In the second section, you can ask your employees to log their working hours on a daily basis throughout the week. There are columns to enter the log-in, log-out, break-in, and break-out timings. The daily working hours are calculated automatically. These hours are added to the employee details table to calculate the total payable amount.
You don’t need to add weekly details every time. The template takes care of the rest of the details, and all you need to do is specify the week’s start date at the top.
Make sure to make your template look more personal by adding the company name and logo at the top.
2. Daily Timesheet Template by Myhours
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This is a daily employee timesheet template by Myhours. It is designed to display all the working hours of every individual employee from your organization.
The main goal is to allow a quick look at the working hours in a single spreadsheet. Start by entering the start and end times. Make sure to include the regular and overtime hours to calculate the total hours worked in a day.
This template automatically calculates the total payroll depending on the hourly rates specified by the owners.
The template also allows you to change the time format from AM to PM or change the hour model from 12 hours to 24 hours. Feel free to customize this template as per your needs.
3. Weekly Timesheet Template by Smartsheet
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This is the third type of timesheet template, and it allows you to track individual employee working hours on a daily basis.
Note that you need to enter information in the non-highlighted cells because the highlighted ones include formulas. Such cells are not supposed to be edited until and unless necessary.
Enter your start date in the “Week off” field, and all the cells in the Date column will get populated automatically. Next, fill in the Employee name and ID.
This template includes a small table where you can record the start time, finish time, regular hours, overtime hours, leaves, holidays, etc. This can help in easily tracking employee working hours and pay with the corresponding hour rates at the bottom of the table.
4. Bi-weekly Timesheet by Hourly.io
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The above template is similar to the one discussed before, except it has a simple design. It can be downloaded for free and customized according to your unique requirements. Start by entering the employees’ information along with their hourly rates and work details.
The template automatically calculates the total working hours for each day and sums them up to provide a total for a 15-day period at the end of the table. Do not edit the cells in column J, as they contain essential formulas for calculating total working hours.
At the bottom of the template, there’s space to add notes. You can use this section to declare any leave taken, confirm the accuracy of the information provided, or note your punctuality during breaks.
5. Monthly Timesheet Template by Myhours
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Another masterpiece by Myhours. It is a Monthly timesheet template that displays an employee’s monthly working hours.
Start by entering the basic details such as the employee name, start of month, supervisor, and regular hours at the top of the template. It contains a massive table to record the entire month’s working hours of every employee.
The main goal is to obtain accurate results by recording the start and finish times, sick leaves, vacations, and public holidays.
At the bottom, the template calculates the total hours worked and the total pay using the hourly rate specified. You can create any number of similar sheets to record the timesheets of different employees.
If you accidentally change any of the cells holding the formulas, press “Ctrl + Z” on your keyboard to revoke the changes.
6. Semi-monthly Timesheet Template by OfficeClip
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If you are looking for a simple semi-monthly timesheet template, this one’s for you.
It allows you to enter the employee details along with the organization’s name. At the top, you can specify the names of employees and supervisors.
There is a huge table at the end where employees can keep track of their daily activities and log time. The template calculates the total working hours in column J using Excel’s built-in formulas. By default, you can record a log for up to 15 days for each employee.
Note that you need to calculate the total payable amount manually using the hourly rate. But don’t worry—when I say manually, I mean you just need to multiply the total working hours calculated at the end of the template by the hourly rate.
7. Contractor/Consultant Timesheet by Quidlo
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This template is best suited for contractors who need a timesheet to track the working hours of their employees.
You need to start by entering the employee and manager’s names. Then, select the start date for the contract and enter the task start and end times along with the other details. Lastly, in the Totals column, the template automatically calculates the total time required to complete the given task based on the start and end times you have provided.
The total hours and payable amount are calculated using Excel’s SUM function at the bottom. Please avoid editing the cells holding the formulas.
Note that this is a very straightforward template that even beginners can use.
8. Time Tracking Template by Vertex42
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Here’s our last pick on this list. It is designed by the experts at Vertex42.
Thanks to its simple design, monitoring how you spend your time on various tasks is a breeze.
The template is going to be an excellent tool for the one looking to improve efficiency and make the most out of the task at hand.
It contains three different sheets:
- Timelog: This template has columns for recording the Project ID, Task ID, start and end time, number of hours worked, break time in minutes, and much more. The template automatically calculates the total hours, saving you the hassle of manual calculations.
- Report: This worksheet uses a pivot table to calculate the total hours from the Timelog sheet. Note that you are not supposed to edit any cell of this sheet.
- Projects: This tab contains a predefined list for the Project ID and Task ID column dropdowns in the Timelog worksheet.
If you get stuck while using the template, refer to the Help sheet. You can customize the template to fit your unique needs by adding more categories or adjusting the layout.
This template not only helps you stay organized but also allows you to easily analyze the time spent completing the given tasks.
FAQs
Q. Can I print the above templates?
Yes, of course. You can print and use all of the above templates for free. Here are the steps to print any template in Excel:
- Open the desired Excel template
- Hover to the main menu and go to the “File” tab
- A new set of options will appear on your screen
- Click the “Print” option from the left-hand sidebar
- Configure the layout and choose the printer
- Once you have checked all your settings, click the “Print” button
If your template is not printable due to the content size, make sure to format it and remove the unwanted parts as per your requirements.
Q. Can Excel calculate timesheet hours?
Yes, Excel can easily calculate timesheet hours. You can set up a simple spreadsheet to track the total hours worked. All you need to do is specify start and end times for each shift.
Explore our comprehensive list of the best Excel timesheet templates discussed above. They use built-in functions to calculate timesheet hours automatically.
To Summarize: Timesheet Template in Excel
Timesheet templates are used to track total working hours and calculate salaries. However, they can also be used for various purposes, including improving productivity and knowing the total time spent completing the given tasks.
You can start with our top pick for the best Excel Timesheet template of 2024. The link to download the template for free is as follows,
Timesheet Template by SoftwareAccountant
For more tips and tricks on using Excel like a pro, please refer to our blog section. We also have a variety of templates available to improve productivity and save time; make sure to explore them.