Footnotes are notes placed at the bottom area of a page. It allows you to cite references or comment on a concept without overstuffing the main text.

Inserting and managing footnotes in Microsoft Word is very simple. If you add more than one footnotes in a document, it’ll number them automatically for you. And clicking on a footnote in Word will jump to it, or place your mouse on the footnote mark to read the note as a tooltip.

Illustration of endnote in Word

How to insert a footnote in Word

To insert a footnote in Word, select the text you want the footnote to reference and press Ctrl+ Alt+F (shortcut) to open the footnote section, then type the footnote text. For a detailed steps on how to add footnotes in Word, follow the instructions below.

  • Select the text you want the footnote to reference.
Select the text you want the footnote to reference
  • Go to Reference > Footnotes > Insert Footnote. Alternatively, press Ctrl+ Alt+F on the keyboard.
Go to Reference>Footnotes>Insert Footnote

As soon as you click on the Insert Footnote command, MS Word will superscript a number by the selected text. The insertion pointer then moves to the bottom area of the page, waiting for you to type your footnote text. There’s also a horizontal line that separates the main text from the footnote text. This line can be removed though – I’ll show you how in a moment.

Type your footnote text in bottom area of your Word document
  • Type the footnote text
How to add a footnote in Word
  • Click back into your document main text area and continue editing.

How to delete a footnote in word

For some reason, you may want to delete a footnote in Word. It is very simple to perform this task and I’ll show you how.

Follow the steps below if you want to delete some but not all footnotes in MS Word:

  • Select and delete the Footnote mark in the main text of the document.

As soon as you delete this mark, that particular footnote it is referring to will also disappear.

Select and delete the footnote mark in the main body text

How to delete all footnotes in Word

The previous section explained how you may delete some but not all footnotes in your Word document.

If you are dealing with 10s or 100s of footnotes, imagine how tedious it’ll be to delete them one after the other.

What if I tell you there’s a way you can delete all footnotes in MS Word?

Well, there is.

Follow the steps below to learn how:

  • Press Ctrl+H to display the Find and Replace dialog box
Press Ctrl+H to open Find and Replace dialog
  • In the Find what box, type ^f
  • Leave the Replace what box empty
  • Click on the Replace All button to replace all the footnotes with nothing
Replace ^f with nothing

As soon as you click the Replace All button, All the footnotes in the document will be deleted.

How to remove a footnote line in word

You can get rid of the horizontal line that separates the footnote from the main body text.

To do so, please obey the following instructions:

  • Go to the View tab
  • In the Views group, click on Draft
Go to View>Draft
  • Double-click any footnote or endnote in the main body of your document.
Double click on any footnote mark in the body text

The footnote pane appears.

  • In the Footnotes list, select Footnote Separator.
Select foot note seperator in the footnote list
  • Select and delete the footnote line
Select and delete the footnote line
  • Go back to the Print Layout view.

To return to the print layout view, under the View tab, in the Views group, click on Print Layout.

Go to View>Views>Print Layout

You’ll see that everything is back to normal and that the footnote line is now deleted from your Word document.

Footnote is now deleted

Changing the Footnote number format

The Microsoft Word’s footnote has a habit of numbering your footnotes as you add them into your document. You can change the number format of the footnote so that it can use either roman numerals or other numbering options.

To change the number format of your document’s footnote:

  • Click on the more options command for Footnotes under the Reference tab.
Click on More options in the Footnote group under the References tab
  • The Footnote and Endnote dialog appears. Under the Format category, click to select the numbering format of your choice, then click Apply to save the settings.
Select the numbering format of you choice and click on the Apply button

As soon as you hit the apply button, the number format of your footnote will update to the one you selected.

Below is a related article that I think will add value to you.

Endnote in Word

In MS Word, endnotes and footnotes serve the same purpose – just that they are located differently. Endnotes appear at the bottom of individual pages whilst footnote appear at the end of all the pages (end of the document).

In the previous section, I explained what a footnote is and how you can insert one in MS Word.

In this section, I’ll explaine how you can also insert an endnote into MS Word.

How to insert endnote in word

Without further ado, below is a step by step guide to add endnotes into your Word document:

First press Ctrl+Alt+D (shortcut) on the keyboard; these keystrokes will shoot the insertion pointer to the bottom area of the document waiting for you to type in some text; type the endnote text; and that’s it, the endnote reference number will be superscripted to the main text as well as before the reference text.

For more detailed steps, obey the instructions below:

  • Select the text you want the Endnote to reference. Or place the insertion pointer at the location you want to add the reference.
Select the text where you want to add the endnote
  • Go to Reference > Footnotes > Insert Endnote. Alternatively, just press Ctrl+Alt+D on the keyboard.
In the reference tab, under the footnote group, click on Insert Endnote

As soon as you click on the Insert Endnote command, MS Word will superscript a reference number by the selected text. The insertion pointer then moves to the bottom area of the document, waiting for you to type your Endnote text. The horizontal line separates the main text from the Endnote text.

Type the endnote text
  • Type the Endnote text
  • You can add as many endnotes as you wish.
you can add as many endnotes as you wish
  • Click back into your document main text and continue editing.

The above steps just explained the easiest way to insert endnote in Word.

How to use Endnote in word

As mentioned before, an endnote is used to cite references at the end of a document.

There are two easy ways you can use to read endnotes in Word: One involved clicking the reference number to jump to the note and the other involved hovering over the reference number to see the note on a tooltip.

  1. Endnote on Tooltip: If your document is onscreen as in MS Word, you can view endnotes on a tooltip without having to navigate all the way to the bottom of the document. To use this tip, just hover over the reference number in the body text to view the note as a tooltip.
  2. Jump to Endnote section: Aside from hovering the mouse pointer for a tooltip, you can also click on the reference number to jump to that particular endnote at the bottom of the document.

These are the two ways to use endnotes in Word.

How to delete an Endnote in word

For some reason, you may want to delete an endnote from Word. It is very simple to perform this task.

Follow the steps below if you want to delete some but not all Endnotes in MS Word:

  • Select and delete the reference number/mark in the main text of the document.

As soon as you delete this number, that particular Endnote at the bottom of the document will also disappear.

Select and delete the reference number

How to delete all Endnotes in Word

I just explained how you may delete some but not all Endnotes from your Word document.

If you are dealing with 10s or even 100s of Endnotes, imagine how tedious it’ll be to delete them one after the other.

What if I tell you there’s a way you can delete all Endnotes from MS Word?

Just obey the instructions below:

  • Click anywhere in the body text.
  • Press Ctrl+H to display the Find and Replace dialog box
Press Ctrl+H to open Find and Replace dialog
  • In the Find what box, type ^e
  • Leave the Replace what box empty
  • Click on the Replace All button
type ^e in the replace what box

As soon as you click the Replace All button, All the Endnotes in the document will be deleted.

How to remove an Endnote line in word

You can get rid of the horizontal line that separates the Endnote from the main body text.

To do so, please obey the following instructions:

  • Go to the View tab
  • In the Views group, click on Draft
Go to View>Draft
  • Whilst in the draft view, double-click any endnote number in the main body of your document. The Endnote pane appears.
  • In the Endnotes list, select Endnote Separator. You’ll see that the endnote line appears.
Select Endnote seperator from the drop down
  • Select and delete the Endnote line
Select and delete the endnote
  • Go back to the Print Layout view.

To return to the print layout view, under the View tab, in the Views group, click on Print Layout.

Go to View>Views>Print Layout

You’ll see that everything is back to normal and that the Endnote line is now deleted from your Word document.

How to delete endnote line in word

Change Endnote number format

The Microsoft Word’s Endnote has a habit of numbering your Endnotes as you add them into your document. You can change the number format of the Endnote so that it can use either roman numerals or other numbering options.

To change the number format of your document’s Endnote:

  • Click on the more options command for Endnotes under the Reference tab.
Click on More options in the Footnote group under the References tab
  • The Endnote and Footnote dialog appears. Under the Format category, click to select the number format of your choice, then click Apply to save the settings.
Click to select the number format of your choice and then click apply

As soon as you hit the apply button, the number format of your Endnote will update to the one you selected.

More on Footnotes and Endnotes

  • Endnote shortcut in Word is Ctrl+Alt+D and Footnote shortcut is Ctrl+Alt+
  • Endnotes and Footnotes are similar concepts. The only difference between these two concepts is that a footnote is a reference at the bottom of the page whilst endnotes appear at the end of all the pages (end of the document). Endnotes and endnotes are both referred to as notes. The only difference is their location in the document.
  • Use either footnote or endnote for your document. Don’t use the two in the same document.
  • If you hover over the superscripted reference number in the body of your text, the Endnote or footnote text will appear in a tooltip.
  • By default, MS Word uses numbers to reference Endnotes and Footnotes. But you can change this option to use symbols or other number formats
  • Word count doesn’t include Endnotes and Footnotes. You can, however, change this behavior so that Endnotes will be included in the word count.