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Top Free Purchase Order Templates for Google Sheets in 2024

Ensuring accurate orders and a smooth supply chain is crucial for any business, large or small. 

Mismanagement can lead to costly errors, stockpiling issues, and negative impacts on cash flow. 

While purchase control and procurement tools exist, many are overly complex and expensive for small businesses. Fortunately, Google Sheets provides a free and user-friendly solution for creating and managing purchase order templates.

In this article, we’ll explore the top free purchase order templates for Google Sheets in 2024. 

Whether you’re a solopreneur or running a growing small business, these purchase order templates for Google Sheets will help you maintain order efficiency and supply chain transparency.

Understanding Purchase Order Documents

At its core, a purchase order document is a legally binding contract between a buyer and a seller. It outlines the specific details of goods or services being acquired by the buyer from the supplier or vendor. When a companies need to procure materials, supplies, or services, they generate a purchase order detailing the requirements.

An effective purchase order document should clearly specify:

  • Item descriptions and quantities
  • Agreed-upon pricing
  • Expected delivery date
  • Payment terms and conditions

By creating standardized purchase order templates for Google Sheets, businesses can streamline this crucial process. These templates ensure that all necessary information is captured consistently, reducing the risk of miscommunication, delays, or supplier discrepancies.

Utilizing purchase order templates for Google Sheets allows easy tracking, record-keeping, and integration with other business processes like inventory management and accounting. 

With a well-designed template, purchasing departments can generate professional purchase orders effortlessly, improving operational efficiency and supply chain transparency.

Why Use Purchase Order Templates for Google Sheets?

Google Sheets offers a powerful yet accessible solution for creating and managing purchase order templates. This cloud-based spreadsheet application provides numerous advantages that can streamline your procurement processes. Let’s quickly review some of them. 


With purchase order templates for Google Sheets, you can access and update your order information from anywhere, as long as you have an internet connection. There’s no need to invest in costly software or be tied to a single device.


Google Sheets’ flexibility allows you to tailor purchase order templates to your specific business needs. You can modify and expand the templates as your requirements evolve without relying on IT support.

User-Friendly Interface

Google Sheets boasts a user-friendly interface that requires minimal training, making it easy for beginners to navigate and create purchase order templates. Additionally, Google provides ample resources and documentation for any assistance needed.

Integration Capabilities

In today’s digital landscape, businesses often utilize various software solutions for sales, marketing, project management, and more. Purchase order templates for Google Sheets can seamlessly integrate with these tools, enabling data import from multiple sources and maintaining centralized information.

Cross-Platform Compatibility

As a cloud-based solution, Google Sheets is compatible with all major operating systems, including iOS, Windows, and Linux, ensuring accessibility across devices and platforms.

List of the Top Free Purchase Order Templates for Google Sheets in 2024

Now that we’ve explored the advantages of utilizing purchase order templates for Google Sheets, it’s time to delve into some of the best free options available. These templates, crafted by professionals and experts, offer a seamless starting point for streamlining your procurement processes, saving you time and effort in creating a robust system from scratch.

Here’s an introduction to the top free purchase order templates for Google Sheets in 2024:

#1 Google Sheets Purchase Order Template

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The Google Sheets Purchase Order template is a comprehensive tool designed to streamline the procurement process for businesses of all sizes. The template captures the essence of a purchase order’s functionality, offering a user-friendly interface that can be customized to fit specific business needs.


Customizable Company Information

The template allows for customization of company details, including name, address, contact information, and logo. This flexibility ensures that the purchase order represents the issuing company accurately.

Detailed Purchase Information

It includes fields for essential purchase information such as the date, invoice number, and purchase order number, allowing for easy tracking and management of orders.

Itemized Ordering

The template includes a section for detailed itemization of products or services being purchased, including item number, description, quantity, unit price, and the total price, providing clarity and preventing order discrepancies.

Calculations and Totals

Automatic calculations for subtotal, shipping and handling, tax rate, and sales tax are integrated into the template. This feature reduces the potential for human error in manual calculations and speeds up the order creation process.

Professional Layout

The overall layout is designed to be professional and clean, making it suitable for official documentation and communication with vendors.

How to Use the Template

To use this template, simply fill in the appropriate fields with the relevant information. Here is how to take full advantage of this purchase order template:

1. Customize the company information section with your business’s details.

2. Fill in the purchase order date, invoice number, and purchase order number for record-keeping.

3. List each item being ordered with its respective details under the itemized ordering section.

4. Review the automatically calculated totals to ensure accuracy.

5. Save and/or print the completed purchase order for your records and send it to the vendor.

Accessing this practical and professional template is straightforward. For those looking to optimize their purchase order process, the Google Sheets Purchase Order template offers a reliable and efficient solution. Click this link to get started.

With this tool, you can enhance your procurement process, maintain organized records, and present a professional image to your suppliers. Don’t hesitate to take advantage of this free template and make your purchase order management seamless.

#2: The SA Comprehensive Purchase Order Template

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The SA Comprehensive Purchase Order Template for Google Sheets is a meticulously designed document that serves as a critical tool for financial and procurement specialists. It goes beyond basic order forms by providing a detailed and expandable framework for managing the purchase of goods and services.


Extensive Company and Supplier Information Sections

This template allows users to thoroughly document both their own company’s information and the supplier’s details, including names, addresses, and contact information. This ensures all parties are clearly identified, facilitating smoother communication and logistics.

Attention to Detail

A distinct feature of this template is the ‘ATTN’ field, enabling users to direct the order to a specific individual or department within the supplier’s organization, which can help expedite the ordering process.

Comprehensive Order Details

The template includes fields for payment terms, expected delivery, contract information, and project details, providing a holistic view of the order’s context and expectations.

Detailed Item Descriptions

Users can input detailed descriptions, including SKU/item numbers, specifications, and warehouse location, which is critical for inventory management and quality control.

Financial Summary

At the bottom of the template, there’s a financial summary that includes the total net, along with detailed breakdowns for delivery, tax, and other costs, which is essential for budget tracking and cost management.

Provision for Comments and Authorization

The template also provides a dedicated space for any additional comments regarding the order and includes a field for the authorized signature, ensuring the order has been reviewed and approved by the appropriate personnel.

How to Use the Template

The SA Comprehensive Purchase Order Template is user-friendly and super easy to use. Here is how to maximize this template for your purchase order needs. 

1. Start by entering your company’s information in the designated fields.

2. Fill out the supplier’s information section completely to avoid any confusion during the order process.

3. In the ‘ATTN’ field, specify the contact person or department at the supplier’s end.

4. Enter the details of the order, including payment terms, delivery expectations, and any contract specifics.

5. List all the items being purchased in the itemization section, complete with descriptions, quantities, and prices.

6. Review the automatically generated financial summary to ensure all costs are accounted for.

7. Add any necessary comments for clarity and have the order signed by an authorized signatory for validation.

To facilitate efficient procurement processes and maintain a high level of detail and accuracy in your purchase orders, leverage the SA Comprehensive Purchase Order Template. Click this link to get started.

This template not only aids in organizational efficiency but also ensures that all aspects of your purchase orders are addressed with precision. Get ahead in managing your company’s procurement needs with this sophisticated Google Sheets template today.

​​#3 The Ultimate Purchase Order Template By Software Accountant

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The Ultimate Purchase Order Template by Software Accountant is a sleek, modern tool designed to facilitate the creation and management of purchase orders for businesses. The template emphasizes clarity and ease of use while offering robust features that cater to detailed transaction requirements.


Business and Client Information Sections

With dedicated sections for both business and client information, the template makes it simple to populate and track who is involved in the transaction. It includes placeholders for owner name, contact details, and a separate billing and shipping address.

Customization Options

The template is highly customizable, with a placeholder for the business logo and flexible fields that can accommodate a range of business models and transaction types.

Detailed Transaction Breakdown

Users can input detailed transaction information, including item descriptions, rates, quantities, and taxes. This attention to detail aids in transparency and helps prevent discrepancies.

Payment Instructions and Financial Summary

The bottom section of the template includes comprehensive payment instructions and a financial summary, featuring subtotal, discount, shipping cost, total amount, amount paid, and balance due.

Additional Details

Provisions for notes and payment details ensure that any special conditions or instructions related to the transaction are clearly communicated. This could be particularly useful for reconciling transactions later or providing additional context for accounting purposes.

How to Use the Template

The Ultimate Purchase Order Template is straightforward to use. Read our instructions on how to make the most of this template. 

1. Input your business’s information in the ‘From’ section, including the logo, to personalize the document.

2. Complete the ‘Bill to’ and ‘Ship to’ sections with your client’s information.

3. Detail the items being purchased in the description area, along with the rates, quantities, and applicable taxes.

4. Fill in the payment instructions with your preferred payment methods and any specific details necessary for the transaction.

5. Review the financial summary to ensure all calculations are correct, reflecting any discounts or payments made.

6. Utilize the notes section for any additional transaction-related information.

7. Confirm all details and save or print the purchase order for issuance.

Ready to start using the Ultimate Purchase Order Templates by Software account? Click this link to access this template right away.

Whether you’re a small business owner or a financial manager in a larger corporation, this Google Sheets template is a versatile choice for managing your purchase orders with precision and professionalism. Access it now and streamline your purchasing workflow effectively.

#4: The Basic Purchase Order Template By Software Accountant

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The Basic Purchase Order Template by Software Account is designed to offer businesses a straightforward and effective way to create and manage purchase orders. This template is tailored for those who prefer simplicity without compromising on the necessary details that a purchase order should include.


Business Identification

The template begins with a prominent section for the business’s logo and comprehensive contact details. This personalization ensures the purchase order is immediately identifiable to the recipient.

Vendor and Shipping Information

There are clearly defined sections for both vendor and shipping information. These sections are designed to minimize confusion and ensure that all parties involved are accurately informed of the necessary transaction and delivery details.

Order Details

Key order details such as the date, purchase order number, item numbers, descriptions, quantities, unit prices, and totals are laid out in a concise manner, making it easy to review and verify the items being ordered.

Financial Summary

The financial summary is presented with a clear breakdown of the subtotal, tax rate, discount, shipping, and total amount due, providing a transparent account of the financial aspects of the order.

Special Instructions Area

A dedicated area for special instructions allows for the addition of any specific details or preferences regarding the order, ensuring that any unique requirements are communicated clearly.

How to Use the Template

Utilizing the Basic Purchase Order Template is pretty straightforward. Let’s show you how:

  • Insert your business logo and fill out your company’s contact details in the provided areas to customize the document.
  • Complete the vendor information section with accurate details to avoid any miscommunication.
  • Specify the delivery information, including shipping terms, method, and expected delivery date.
  • List all the items being ordered with the necessary details, ensuring quantities and prices are correct.
  • Check the financial summary to confirm the correct calculation of the subtotal, taxes, discounts, and shipping fees.
  • Use the special instructions section to note any additional details relevant to the order.
  • Save or print the document for your records and for forwarding to the vendor.

Want to get started with this brilliant purchase order template for Google Sheets? Click this link to access this template

This template is a vital asset for businesses seeking a balance between simplicity and thoroughness in their purchase order documentation. Implement them into your procurement practices today to optimize your business operations.

Final Thoughts

Creating and managing purchase orders is a critical component of any business’s procurement process. With the rise of cloud-based tools like Google Sheets, companies now have access to a range of free and user-friendly purchase order templates that can streamline their operations.

The purchase order templates for Gogle Sheets discussed in this article offer a diverse selection of features and functionalities, catering to businesses of varying sizes and complexities. 

From the comprehensive and customizable Google Sheets Purchase Order Template to the concise and straightforward Basic Purchase Order Template by Software Accountant, there is an option to suit every organization’s needs.

Regardless of the template chosen, the benefits of utilizing a standardized purchase order system are numerous. These templates promote consistency, accuracy, and transparency, reducing the risk of miscommunication and ensuring that all necessary details are captured and documented. 

Additionally, they facilitate seamless integration with other business processes, such as inventory management and accounting, enabling a more cohesive and efficient workflow.

Moreover, the accessibility and cross-platform compatibility of Google Sheets ensure that these purchase order templates can be accessed and edited from anywhere, empowering businesses to manage their procurement processes on the go.