QuickBooks Online (QBO): 6 reasons it is better than Desktop

By |2018-06-02T04:00:14+00:00June 2nd, 2018|

Once upon a time, not too long ago, a company launched the cloud version of its desktop software and name it QuickBooks Online. Now the choice is yours, but which one should you go for – QuickBooks Desktop or QuickBooks Online?

Both desktop and online versions are accounting software developed by Intuit. Intuit is one of the world dominant Accounting software companies. This company worked out so well that it had its fame early with its Desktop version of QuickBooks. From there, it moved on to add more and more features that help them maintain and lure new customers.

Well, surprise, surprise, surprise…

Goodbye QuickBooks Desktop. Hello QBO!

After 2 wonderful years of maintaining and improving the desktop version of QuickBooks, Intuit had already introduced a new technology and call it QuickBooks Online which is gaining more and more influence.


In a single word: Evolution!

About 2 decades ago, Intuit was one of the giant voices in a sea of companies developing business accounting software.

Turned out to be a smart move. Thanks to technology. Within just a couple of years, QuickBooks had 74% of the market in the US.

Gradually though, technology evolved, and so did Intuit. They still offer smart accounting solutions but also dabbled the cloud for brand new features.

At some point, the desktop version of QuickBooks just wasn’t appropriate anymore for certain segments.

And here comes a solution: Welcome to QuickBooks Online.

Let’s clear things up here.

Even though Intuit built QuickBooks Online from the ground-up, they still maintain and improve the desktop version of this software every now and then. In fact, the purpose of this software isn’t really changing all that much.

This is what wreaks the confusion among both customers and potential customers. Which is which? How does the online version of QuickBooks differ from the Desktop version? And for what reasons should one choose QuickBooks Online over the Desktop version?

This uncertainty made for this article. To clearly make you understand the biggest reasons to choose QuickBooks Online over QuickBooks on-premises (Desktop).

But, before we jump into a real discussion about this matter, let’s peek at what exactly QuickBooks Online is and how it is different from the desktop version.

What is QuickBooks Online and how does it differ from Desktop?

QuickBooks Online is a cloud-based accounting software developed and marketed by Intuit that accept business payments, track inventories, manage and pay bills, and performs payroll functions.

The main difference between QBO and the on-premises version is the fact that one is hosted in the cloud whereas the other on a computer’s local hard disk.

With the on-premises version of QuickBooks, not until you download or install the software onto your computer, there is no access.

Meanwhile, the online version has no such limitations. Just with an internet connection and a browser, your job is done.

But is this the only reason these two packages differ?

Not so fast!

Below are the real unique features of QuickBooks Online (QBO)

Reasons why you should go for QBO

  1. Mobility

Work from anywhere.

Really! Even from your dreams.

It is true everyone seeks to grow and maintain their work-life balance. Maybe you wish to spare some time for some other matters. Working with QBO gives you that freedom. It helps you maintain productivity outside the office, give you the valuable time you want, eliminate the upfront capital purchases, and spend more time and energy on expanding your business.

Working with the desktop version of QuickBooks means tying yourself to a single office or desk. This will only scoop up your time and other resources and takes away the fun of actually engaging in business.

You don’t want that to happen!

Do you?

QuickBooks Online lets you have all the fun: work from anywhere at any time with any device (you can use your laptop, tablet or even a smartphone to access your accounting data and work just fine)

  1. Flexibility

You never have to worry again if you forget your normal computer at home. Get more flexibility. Just grab a friend’s laptop or tablet, and you are ready to function.

Embrace QuickBooks Online and get embraced by the productivity and joy of using multiple devices.

With QuickBooks Online, you can work on almost any device that can be connected to the internet, and it doesn’t even count on the hardware quality or storage devices installed on each device.

  1. More data protection and backup

If you worry so much about the issue of security, be assured that QBO provides a tighter degree of security. You are protected. You may think otherwise though. If you can remote access your data from anywhere on any device, who can stop the cybercriminals from doing so as well? Well, actually, quite a bit.

For your information, Intuit is a company whose full-time job includes carefully monitoring security, which is significantly more effective than a conventional in-house system.

Computers are fragile puppets. Operating systems can crash, the software can contain bugs, hard drives can also stop working, and users can make mistakes. It is critically important to have full backups so you can return to a previous save point if things got messy.

With QuickBooks Online, everything is all done for you. You don’t have to lift a finger. It eliminates the headache of local hardware problems which may occur at any time, and you can end up permanently losing your data. This may not seem like a problem, but it is a more common problem than you might realize.

Eliminate the risk of losing your data on your local storage. With QuickBooks Online, all the information you’ve uploaded to the cloud remains safe and secured and can be accessed from any computer with an internet connection.

  1. Enjoy real-time updates and upgrades

With the online version of QuickBooks, your business doesn’t need to worry about upgrades and patches.

These improvements are done almost every day and upgrades would be available to all users without any additional charges.

  1. Enjoy working with others?

QB Desktop can never help you with that since it can only be used by one person at a time.

If you find it convenient working remotely with a whole team in your finances, QBO can handle that for you: up to 25 whooping users at the same time.

Don’t forget about your accountant and let him have a look at the books. Your accountant can access your books remotely to give you some answers, fix some problems, and do some other relevant things to get you ready for tax time.

  1. You already have all the support plus a free trial

What else is left to say? Are you unsure whether to go for QuickBooks Online or QuickBooks Desktop? Don’t worry, just take advantage of the free 30 day trial of QBO to give it a test.

You’ll even get a 24/7 technical support. If you are not satisfied with the online version of QB for any reason, just say no and switch to the QuickBooks Desktop: you got nothing to lose.

For further insight on QBO, head over to this page.

And don’t forget this: Intuit is overtly investing more in QBO than in QB Desktop. This only means that QBO will get better each day. Let alone, cloud-based software is better in several ways, you’ll see it soon enough if you cannot see it now. At some point in your business journey, prepare yourself to make this change, if not now.

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